Digitize your permit-to-work process. Issue, approve, and track work permits for controlled activities—hot work, confined space, electrical isolation & more. iFactory's EHS module ensures proper authorization before any hazardous work begins — reducing safety incidents by 60% and achieving 99% permit compliance.
From permit request to job completion, streamline your entire safety authorization process with iFactory. Create, approve, track, and close permits — all digitally with full audit trail.
Create work permits with all required details. Link to work orders, set validity periods, define work type, and specify hazards.
Submit permits for approval. Supervisors and EHS managers review, approve or reject with comments. Full audit trail maintained.
Set Valid From/To dates with time precision. Automatic expiry alerts ensure no work continues beyond authorized timeframes.
Execute work safely, close permits upon completion. Generate compliance reports for audits with full permit history.
Create work permits with all required details. Link to work orders, set validity periods, define work types, and ensure proper authorization before any controlled work begins. Required fields enforce compliance automatically.
Connect permits directly to work orders for full traceability.
Set Valid From and Valid To dates with time precision.
Categorize: Hot Work, Confined Space, Electrical, etc.
Enforce mandatory information for compliance.
Create a work permit linked to work order
Work Order Selection
Permit Details
Type of Work
iFactory supports all standard permit types for controlled work activities. Configure custom work types based on your industry requirements and safety protocols. Each permit type has predefined hazards and precautions.
Welding, cutting, grinding, brazing activities.
Entry into tanks, vessels, silos, manholes.
Lockout/tagout for electrical systems (LOTO).
Scaffolding, ladders, elevated platforms.
Implement multi-level approval workflows for work permits. Define approval hierarchies based on work type, risk level, or department to ensure proper authorization. No work starts without signed-off permits.
Supervisors review and approve or reject permits.
Safety team final approval for high-risk work.
Mandatory comments when rejecting permits.
Complete history of all approval actions.
Multi-level authorization process
Set precise validity periods for each work permit. Automatic expiry tracking ensures no work continues beyond authorized timeframes, maintaining compliance and safety. Get alerts before permits expire.
Set exact start date and time for permit activation.
Define end date when permit automatically expires.
Automatic notifications before permit expiry.
Easy permit extension for ongoing work.
Industry-specific permit templates, hazard checklists, and compliance reporting — pre-configured for oil & gas, manufacturing, utilities, and more.
Hot work, confined space, H2S entry, work at height
LOTO, machine guarding, chemical handling
Electrical isolation, excavation, live line work
Hazmat handling, vessel entry, process isolation
Excavation, crane lifts, scaffolding, demolition
Cleanroom entry, sterile processing, cGMP compliance
Underground entry, blasting, heavy equipment
Roof work, electrical panels, HVAC maintenance
"Digital work permits have transformed our safety culture. No more paper chasing—everything is tracked and auditable in iFactory."
"The approval workflow ensures no hot work starts without proper authorization. We've had zero fire incidents since implementing iFactory."
"Expiry alerts are a game-changer. We never have workers operating with expired permits anymore. Compliance has never been easier."
A permit-to-work system is a formal safety management process that ensures potentially hazardous work activities are properly planned, authorized, and controlled. It involves creating work permits that specify safety precautions, assign responsibilities, and set validity periods. iFactory digitizes this entire process, replacing paper permits with a fully trackable electronic system.
iFactory supports all standard permit types including Hot Work (welding, cutting, grinding), Confined Space Entry, Electrical Isolation/LOTO, Work at Height, Excavation, and General Work permits. You can also create custom permit types specific to your industry requirements and safety protocols.
When a permit is created, it's submitted for approval to designated supervisors or EHS managers. Approvers receive notifications and can review permit details, then approve or reject with comments. You can configure multi-level approval workflows based on work type, risk level, or department. All approval actions are logged for audit purposes.
Yes! Work permits can be directly linked to work orders for complete traceability. When creating a permit, you can select an existing work order, and the permit will automatically populate with work order details like asset information, location, and assigned technician. This ensures controlled work activities are properly documented.
Each permit has a Valid From and Valid To date/time. iFactory automatically tracks permit validity and sends expiry alerts before permits are due to expire. When a permit reaches its Valid To date, it's automatically marked as Expired. Workers and supervisors are notified, and permit renewal requests can be submitted if work needs to continue.
Yes, iFactory's EHS module is designed to support OSHA compliance requirements for permit-required confined spaces (29 CFR 1910.146), control of hazardous energy (LOTO - 29 CFR 1910.147), and hot work safety. The system maintains complete audit trails, requires proper authorization, and documents all safety precautions as required by regulations.
iFactory provides comprehensive compliance reports including: Permit status summaries, approval/rejection rates, expiry tracking, permit-by-type analysis, compliance audit trails, and incident correlation reports. All reports can be exported for regulatory audits and management reviews.
Yes, iFactory offers native iOS and Android apps for EHS permit management. Supervisors can approve/reject permits on the go. Technicians can view active permits, check validity, and request renewals from the field. Offline mode ensures access even in areas without connectivity.
Digitize your permit-to-work process. Issue, approve, and track work permits for all controlled activities. Reduce incidents and ensure EHS compliance with complete audit trails.