60% Fewer Safety Incidents

EHS Work Permits

Digitize your permit-to-work process. Issue, approve, and track work permits for controlled activities—hot work, confined space, electrical isolation & more. iFactory's EHS module ensures proper authorization before any hazardous work begins — reducing safety incidents by 60% and achieving 99% permit compliance.

Hot Work Permits LOTO/Isolation 99% Compliance
Permit Status Dashboard
All Permits • Real-Time Tracking
● Live
24Total
8Issued
12Approved
2Rejected
Hot Work Permit - Welding Bay 3 Requested by: John Smith • Type: Welding
PENDING
Approve Reject
Electrical Isolation - Panel A Valid: Dec 24 - Dec 27 • LOTO Active
ACTIVE
2 Expiring Soon
99% Compliance

Complete Permit-to-Work Solution

4-Phase Work Permit Workflow

From permit request to job completion, streamline your entire safety authorization process with iFactory. Create, approve, track, and close permits — all digitally with full audit trail.

1
Create Permit
Link to WO

Create work permits with all required details. Link to work orders, set validity periods, define work type, and specify hazards.

2
Submit & Approve
Multi-Level

Submit permits for approval. Supervisors and EHS managers review, approve or reject with comments. Full audit trail maintained.

3
Track Validity
Auto Expiry

Set Valid From/To dates with time precision. Automatic expiry alerts ensure no work continues beyond authorized timeframes.

4
Complete & Close
Compliance

Execute work safely, close permits upon completion. Generate compliance reports for audits with full permit history.

OSHA Compliant
ISO 45001 Ready
Full Audit Trail
Mobile Apps

Feature Spotlight

Create Comprehensive Work Permits

Create work permits with all required details. Link to work orders, set validity periods, define work types, and ensure proper authorization before any controlled work begins. Required fields enforce compliance automatically.

Work Order Linking

Connect permits directly to work orders for full traceability.

Validity Period

Set Valid From and Valid To dates with time precision.

Type of Work

Categorize: Hot Work, Confined Space, Electrical, etc.

Required Fields

Enforce mandatory information for compliance.

Create Work Permit New

Create a work permit linked to work order

Work Order Selection

Work Order * WO-2025-0142 - HVAC Maintenance

Permit Details

Permit Title *Hot Work - Welding Bay 3
Valid From *Dec 25, 08:00
Valid To *Dec 25, 18:00

Type of Work

Hot Work Confined Space Electrical Height
Cancel
Create Permit

Work Categories

Types of Work Permits

iFactory supports all standard permit types for controlled work activities. Configure custom work types based on your industry requirements and safety protocols. Each permit type has predefined hazards and precautions.

Hot Work Permit

Welding, cutting, grinding, brazing activities.

Confined Space

Entry into tanks, vessels, silos, manholes.

Electrical Isolation

Lockout/tagout for electrical systems (LOTO).

Work at Height

Scaffolding, ladders, elevated platforms.

Select Work Type 6 Types
Hot Work
Welding, Cutting, Grinding
High Risk
Confined Space
Tanks, Vessels, Silos
High Risk
Electrical Isolation
LOTO, Isolation
Medium
Work at Height
Scaffolding, Ladders
Medium
General Work
Standard maintenance
Low Risk

Authorization Control

Multi-Level Approval Workflow

Implement multi-level approval workflows for work permits. Define approval hierarchies based on work type, risk level, or department to ensure proper authorization. No work starts without signed-off permits.

Supervisor Approval

Supervisors review and approve or reject permits.

EHS Sign-off

Safety team final approval for high-risk work.

Rejection Reasons

Mandatory comments when rejecting permits.

Audit Trail

Complete history of all approval actions.

Permit Approval Flow Multi-Level

Multi-level authorization process

Request
Review
Approve
Hot Work Permit Pending
Requested By: John Smith
Work Type: Welding
Valid: Dec 25 - Dec 26
Approver: EHS Manager
Approve Reject

Time Management

Validity & Expiry Tracking

Set precise validity periods for each work permit. Automatic expiry tracking ensures no work continues beyond authorized timeframes, maintaining compliance and safety. Get alerts before permits expire.

Valid From Date

Set exact start date and time for permit activation.

Valid To Date

Define end date when permit automatically expires.

Expiry Alerts

Automatic notifications before permit expiry.

Renewal Requests

Easy permit extension for ongoing work.

Permit Validity Timeline
Active Expires in 2 days
Electrical Isolation - Panel A From: Dec 24, 08:00 → To: Dec 27, 18:00
Expiring Soon Expires in 4 hours
Hot Work - Welding Bay 3 From: Dec 25, 06:00 → To: Dec 25, 16:00
Expired Expired 2 days ago
Confined Space - Tank #5 From: Dec 20, 08:00 → To: Dec 23, 18:00 Request Renewal

Industry Solutions

EHS Work Permits for Every Industry

Industry-specific permit templates, hazard checklists, and compliance reporting — pre-configured for oil & gas, manufacturing, utilities, and more.

Oil & Gas

Hot work, confined space, H2S entry, work at height

Manufacturing

LOTO, machine guarding, chemical handling

Utilities

Electrical isolation, excavation, live line work

Chemical

Hazmat handling, vessel entry, process isolation

Construction

Excavation, crane lifts, scaffolding, demolition

Pharmaceutical

Cleanroom entry, sterile processing, cGMP compliance

Mining

Underground entry, blasting, heavy equipment

Facilities

Roof work, electrical panels, HVAC maintenance

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Proven Safety Results

Real Impact from EHS Work Permits

60%Fewer Safety Incidents
99%Permit Compliance Rate
45%Faster Permit Processing
0Fire Incidents (Post-Implementation)

"Digital work permits have transformed our safety culture. No more paper chasing—everything is tracked and auditable in iFactory."

PC
PetroChemical Industries
Oil & Gas

"The approval workflow ensures no hot work starts without proper authorization. We've had zero fire incidents since implementing iFactory."

SW
SteelWorks Manufacturing
Manufacturing

"Expiry alerts are a game-changer. We never have workers operating with expired permits anymore. Compliance has never been easier."

PG
PowerGrid Utilities
Utilities

FAQ

EHS Work Permits — Frequently Asked Questions

A permit-to-work system is a formal safety management process that ensures potentially hazardous work activities are properly planned, authorized, and controlled. It involves creating work permits that specify safety precautions, assign responsibilities, and set validity periods. iFactory digitizes this entire process, replacing paper permits with a fully trackable electronic system.

iFactory supports all standard permit types including Hot Work (welding, cutting, grinding), Confined Space Entry, Electrical Isolation/LOTO, Work at Height, Excavation, and General Work permits. You can also create custom permit types specific to your industry requirements and safety protocols.

When a permit is created, it's submitted for approval to designated supervisors or EHS managers. Approvers receive notifications and can review permit details, then approve or reject with comments. You can configure multi-level approval workflows based on work type, risk level, or department. All approval actions are logged for audit purposes.

Yes! Work permits can be directly linked to work orders for complete traceability. When creating a permit, you can select an existing work order, and the permit will automatically populate with work order details like asset information, location, and assigned technician. This ensures controlled work activities are properly documented.

Each permit has a Valid From and Valid To date/time. iFactory automatically tracks permit validity and sends expiry alerts before permits are due to expire. When a permit reaches its Valid To date, it's automatically marked as Expired. Workers and supervisors are notified, and permit renewal requests can be submitted if work needs to continue.

Yes, iFactory's EHS module is designed to support OSHA compliance requirements for permit-required confined spaces (29 CFR 1910.146), control of hazardous energy (LOTO - 29 CFR 1910.147), and hot work safety. The system maintains complete audit trails, requires proper authorization, and documents all safety precautions as required by regulations.

iFactory provides comprehensive compliance reports including: Permit status summaries, approval/rejection rates, expiry tracking, permit-by-type analysis, compliance audit trails, and incident correlation reports. All reports can be exported for regulatory audits and management reviews.

Yes, iFactory offers native iOS and Android apps for EHS permit management. Supervisors can approve/reject permits on the go. Technicians can view active permits, check validity, and request renewals from the field. Offline mode ensures access even in areas without connectivity.

Ensure Workplace Safety with Digital Permits

Digitize your permit-to-work process. Issue, approve, and track work permits for all controlled activities. Reduce incidents and ensure EHS compliance with complete audit trails.

OSHA Compliant ISO 45001 Ready 14-day free trial iOS & Android apps