Create digital checklists, automate inspection schedules, report incidents, and ensure 100% compliance with iFactory's AI-powered inspection platform — trusted by 500+ manufacturing facilities worldwide.
Used by maintenance teams in automotive, food, pharma, energy, and steel industries
From checklist creation to compliance reporting — every inspection follows a structured, digital path with complete documentation and audit trails at every step.
Create digital checklists with sections, pass/fail items, photo requirements, and scoring — or let AI generate them instantly.
Set recurring schedules — daily, weekly, monthly — with auto-assignment to inspectors and smart reminders.
Execute inspections on mobile with photo evidence, measurements, digital signatures, and offline support.
Root cause analysis, corrective actions, trend reports, and audit-ready compliance documentation.
Replace paper forms with powerful digital checklists. Build comprehensive inspection templates with multiple sections, item types, and automated workflows that ensure nothing gets missed.
Organize items into Safety, Visual, Performance, and custom groups.
Pass/Fail, Yes/No, numeric ranges, text, multiple choice options.
Flag mandatory items that auto-trigger work orders when failed.
Require photo documentation for specific items as compliance proof.
1 Safety & Lockout
2 Hydraulic System
Describe your asset or equipment, and the AI engine generates a complete checklist with sections, critical items, numeric ranges, and compliance requirements — saving hours of manual work.
Describe your asset and get a complete checklist instantly.
AI suggests items based on OSHA, ISO, FDA regulations.
Industry-standard items and recommended patterns.
AI sets acceptable ranges for pressure, temp, etc.
AI Generated Checklist
Section 1: Safety & Lockout
✓ E-Stop devices • ✓ LOTO verified • ✓ Guard integrity
Section 2: Hydraulic System
✓ Oil pressure (150-200 PSI) • ✓ Fluid level • ✓ Leak check
Native iOS and Android apps give inspectors everything at their fingertips — checklists, photo capture, QR scanning, and digital signatures. Full offline capability means inspections never stop.
Full inspection without WiFi. Syncs when reconnected.
Capture evidence directly within checklist items.
Scan asset tags to auto-load the correct checklist.
Capture inspector sign-offs for compliance records.
Safety & Lockout
✓ LOTO procedure verified
✓ Emergency stop tested
✓ Safety guard intact
Hydraulic System
✓ Oil level — OK
✗ Pressure 138 PSI (FAIL)
● Checking fluid temp...
Offline Mode — syncs when connected
Configure daily, weekly, monthly, or custom recurrence patterns with automatic notifications and escalation rules. Never miss a scheduled inspection or compliance deadline again.
Daily, weekly, monthly, quarterly, or custom patterns.
Push, email, SMS, and in-app reminders.
Notify supervisors when inspections are overdue or missed.
Integrates with Google Calendar, Outlook, and others.
Total
Completed
Remaining
Upcoming
Document safety incidents with severity ratings, cost tracking, and corrective actions. Auto-generate incident reports from failed inspection items — where OSHA penalties can reach $165,514 per willful violation.
Classify as Low, Medium, High, or Critical severity.
Track estimated costs and equipment downtime per incident.
Failed items auto-create incidents with full context.
Generate OSHA-compliant reports and documentation.
Reported from INS-1038 • Item: "Hose condition check" FAILED
Corrective Actions
Link inspections, work orders, and incidents together to identify patterns. Use the built-in 5 Whys methodology to drill down to root causes and prevent recurrence.
Built-in methodology to drill down to root causes.
Connect inspections, work orders, and incidents.
Identify recurring issues and failure patterns.
Monitor if corrective actions resolved the issue.
Linked Items
5 Whys Analysis
→ Excessive wear from age and pressure cycles
→ Checklist didn't include hose condition item
→ Template not updated after OEM bulletin #HYD-42
Corrective Actions
Track inspection completion rates, compliance scores, and failure patterns in customizable dashboards. Generate audit-ready reports for OSHA, ISO, and HACCP with one click.
Real-time compliance scores and inspection metrics.
Export OSHA, ISO, HACCP reports as PDF or Excel.
Spot recurring failures and improvement patterns.
Complete digital audit trails with timestamps and signatures.
Compliance
↑ 4% vs last QOn-Time
↑ 8% improvementFail Rate
↓ 1.3% reducedInspection Completion Trend
iFactory's inspection management integrates seamlessly with all maintenance and production modules for complete operational visibility and closed-loop quality control.
Auto-generate WOs from failed items
Link inspections to equipment history
Schedule PM from inspection findings
Inspector assignment & scheduling
OSHA, ISO audit trails & docs
Report & track safety incidents
Inspection metrics & trend reports
SAP, Oracle, Dynamics connectivity
Facilities Worldwide
Inspections Completed
Faster Inspections
Compliance Rate
"iFactory's inspection module eliminated our paper checklists entirely. Inspectors spend 80% less time on documentation and our compliance rate jumped from 78% to 98% in just three months."
"AI-generated checklists saved us weeks of template creation. The root cause analysis linked to inspections and work orders gives us complete visibility into equipment failures."
"Automated inspection reminders ensure nothing gets missed. Our OSHA audit prep went from 3 days to 20 minutes, and incident response time dropped by 60%."
Everything you need to know about iFactory's inspection management capabilities.
Inspection management software is a digital solution that helps organizations create, schedule, conduct, and track asset inspections. It replaces paper-based checklists with digital forms, automates reminders, tracks compliance, and provides analytics on inspection performance. iFactory streamlines the entire inspection workflow — enabling teams to build checklists in seconds, auto-schedule recurring inspections, execute on mobile devices (even offline), and maintain complete audit trails. Organizations using digital inspection systems typically see a 45% reduction in inspection time and achieve 98% compliance rates.
iFactory's AI engine analyzes your asset type, industry standards (OSHA, ISO 9001, ISO 45001, FDA), and compliance requirements to automatically generate comprehensive inspection checklists. Simply describe your equipment — e.g., "500-ton hydraulic press with OSHA compliance" — and the AI creates a complete checklist with organized sections, critical item flags, numeric ranges for measurements, photo requirements, and pass/fail criteria. This saves hours of manual checklist creation while ensuring nothing is missed.
iFactory supports pre-shift safety checks, routine equipment inspections, OSHA safety audits, quality control inspections, environmental compliance audits, fire safety checks, vehicle pre-trip inspections, electrical safety inspections, confined space assessments, and custom inspection types. Each type supports configurable checklists, recurrence patterns, scoring methods, and compliance templates for standards including OSHA, ISO 9001, ISO 14001, ISO 45001, HACCP, FDA 21 CFR Part 11, IATF 16949, and DOT/FMCSA.
Yes. iFactory's native iOS and Android apps support full offline inspections. Download checklists, conduct inspections, capture photos, record measurements, and collect digital signatures without internet connectivity. All data syncs automatically when connectivity is restored with zero data loss. This is critical for facilities in remote locations, underground environments, or areas with poor network coverage.
When an inspection item fails, iFactory can automatically generate an incident report with severity ratings (Low, Medium, High, Critical), estimated cost tracking, equipment downtime recording, and photo documentation. The system supports built-in 5 Whys root cause analysis and tracks corrective actions to completion with assigned owners and due dates. All incident reports are OSHA-compliant and generate complete audit trails for regulatory documentation.
A single facility can go live in 1–2 weeks with our cloud-native platform. Enterprise rollouts with multiple sites and custom integrations typically complete in 4–8 weeks. Inspectors become proficient within 2 hours of training, and pre-built templates for OSHA, ISO, and industry-specific standards accelerate deployment. AI-generated checklists further reduce setup time by automatically creating comprehensive templates based on your asset types.
Join 500+ facilities across 45 countries using iFactory for intelligent inspection management. Schedule a free 30-minute demo and see the platform in action.