Create time-based and meter-based PM schedules, auto-generate work orders, assign technicians, and track compliance — all from one platform. iFactory ensures every PM task is completed on time, every asset stays healthy, and unplanned downtime becomes the exception, not the norm.
Upcoming PM Schedules
From schedule creation to work order completion — every preventive maintenance task flows through a fully automated pipeline. No sticky notes. No spreadsheets. No missed PMs.
Set up time-based or meter-based intervals, link to assets, assign technicians, and define tasks with estimated durations.
Receive email and push notifications days before PM is due. Escalate overdue tasks to supervisors automatically.
When PM comes due, iFactory auto-creates work orders with all details — asset, tasks, parts, and assignee pre-filled.
Technicians check off tasks on mobile, log time, attach photos. PM compliance recorded and next cycle auto-scheduled.
Build comprehensive preventive maintenance schedules with all essential information — descriptive title, category, linked asset, assigned technician, service history, and repeat intervals. Toggle auto work order generation and set active/inactive status per schedule.
Name each PM clearly and organize by HVAC, Electrical, Plumbing, Safety, etc.
Connect each PM to specific equipment with full asset history visible.
Assign primary technician with skill-based routing and workload balancing.
Log last service date, last meter reading, and full maintenance history.
Configure PM triggers by calendar intervals (daily, weekly, monthly, yearly) or by equipment runtime (hours, miles, cycles, units produced). Set multiple intervals per schedule — iFactory triggers maintenance based on whichever threshold is reached first, ensuring optimal timing every time.
Set daily, weekly, monthly, quarterly, or yearly PM cycles per asset.
Trigger PMs at 500 hours, 10,000 miles, or 50,000 cycles — your choice.
Add primary + secondary intervals. First-to-trigger wins. Never over-maintain.
Auto-update meter readings from PLC, IoT sensors, and SCADA systems.
Add unlimited maintenance tasks to each PM schedule — with step-by-step instructions, estimated durations, required/optional flags, and photo requirements. Technicians check off tasks on mobile as they complete them, and iFactory calculates total time for workload planning.
Detailed instructions ensure every PM is performed consistently.
Estimated duration per task enables accurate workload scheduling.
Mark critical tasks as mandatory — WO can't close until they're done.
Require before/after photos for compliance and quality assurance.
Check for damage or excessive dirt buildup. Replace if dirty.
Remove debris and chemical buildup from both coil sets.
Top up refrigerant if below manufacturer threshold.
Configure multi-tier notification rules per PM schedule. Alert technicians days before a PM is due, send reminders on the due date, and automatically escalate overdue PMs to supervisors. Push notifications, email alerts, and in-app dashboards keep everyone informed.
7 days, 3 days, 1 day — set multiple alert stages before PM due date.
Overdue PMs escalate to supervisor, then manager, then director.
Email, push notification, SMS, and in-app alerts — never miss a PM.
Notify technician, backup tech, and supervisor simultaneously.
When a PM schedule reaches its due date or meter threshold, iFactory automatically creates a fully populated work order — with title, asset, location, assigned technician, all maintenance tasks, estimated duration, required parts, and priority level. Your team gets assignments ready to execute without a single manual entry.
All PM info — asset, tasks, parts, tech — auto-transfers to WO.
Required parts automatically reserved from inventory when WO is created.
Enable or disable auto WO generation on each PM schedule independently.
Once WO closes, next PM cycle auto-schedules based on interval.
View every PM schedule on a visual calendar, organized by category. Expand or collapse categories like HVAC, Electrical, Plumbing, and Safety. Filter by status, search by keyword, and instantly see compliance rates — all from a single dashboard designed for maintenance managers.
See all upcoming PMs on a drag-and-drop calendar by day, week, or month.
Organize PMs by category — HVAC, Electrical, Safety — and filter easily.
PM completion rate, on-time %, overdue count — live KPIs at a glance.
Find any PM by keyword, asset, technician, category, or status instantly.
Measure the effectiveness of your preventive maintenance program with real-time analytics — PM completion rates, on-time compliance, labor hours spent, parts consumed, cost per PM, and the direct impact on reducing unplanned downtime and extending asset life.
Track what percentage of scheduled PMs are completed on time each month.
Labor + parts + overhead per PM task for accurate budgeting.
Correlate PM compliance with downtime reduction — prove ROI to leadership.
Export compliance reports for OSHA, FDA, ISO audits in one click.
PM vs Reactive — Monthly Trend
Preventive maintenance doesn't live in isolation. iFactory connects PM schedules to work orders, assets, inventory, inspections, and every other module for a unified maintenance ecosystem.
Auto-generate WOs when PMs come due
Link PMs to assets with full lifecycle data
Auto-reserve parts when PM WOs are created
Link inspection checklists to PM tasks
Balance technician workloads across PMs
OSHA, FDA, ISO audit-ready PM records
PM compliance rates, cost tracking, ROI
SAP, Oracle, Dynamics — PM cost data synced
Less Unplanned Downtime
Through proactive scheduled maintenance
Maintenance Cost Reduction
Preventive vs reactive approach
On-Time PM Completion
With auto-scheduling and alerts
Return on Investment
For every dollar spent on PM
"Since implementing iFactory's PM scheduling, we've reduced unplanned downtime by 45%. The auto-generate work order feature is a game changer — our technicians now get fully populated WOs on their phones days before maintenance is due. We went from 60% PM compliance to 99% in 3 months."
"The advance notification system ensures our team is always prepared. We never miss a scheduled PM anymore. The meter-based triggers are especially valuable for our fleet — oil changes trigger at exactly 5,000 miles rather than guessing by date. Equipment reliability improved dramatically."
"Being able to set both time-based and meter-based intervals means our maintenance is truly condition-based. We've seen 30% reduction in maintenance costs because we stopped over-maintaining equipment on fixed schedules. The PM compliance dashboard makes audit prep effortless."
Everything you need to know about iFactory's preventive maintenance scheduling and automation.
Preventive maintenance (PM) software helps organizations schedule, track, and execute routine maintenance activities before equipment fails. Instead of waiting for breakdowns (reactive maintenance), PM software lets you create recurring schedules — by time intervals (monthly, quarterly) or by usage meters (runtime hours, miles, cycles) — that trigger work orders automatically when maintenance is due. This proactive approach is critical because unplanned downtime costs manufacturers an average of $260,000 per hour, and aging equipment is the top cause of breakdowns for 42% of facilities. With iFactory's PM module, you can create schedules, define tasks, assign technicians, set advance notifications, auto-generate work orders, and track compliance — all from a single platform.
Yes — iFactory supports multiple interval types per PM schedule. You can set time-based intervals (every 1 day, 2 weeks, 3 months, 1 year) and meter-based intervals (every 500 runtime hours, 10,000 miles, 50,000 production cycles) on the same schedule. The system uses a "first-to-trigger" logic: whichever threshold is reached first triggers the PM. This eliminates both over-maintenance (wasting resources on fixed schedules) and under-maintenance (missing PMs when equipment usage varies). Meter readings can be updated manually, via barcode scan, or automatically from IoT sensors, PLCs, and SCADA systems connected to iFactory.
When you enable "Auto Generate Work Order" on a PM schedule, iFactory automatically creates a fully populated work order when the schedule becomes due. All information transfers automatically: the PM title becomes the WO title, the linked asset is attached, the assigned technician is carried over, all maintenance tasks with instructions and estimated durations are included, and required parts are reserved from inventory. Your team receives a notification and can start work immediately from their mobile device. Once the work order is completed, iFactory automatically schedules the next PM cycle based on the configured interval — creating a continuous, automated maintenance loop.
Industry research consistently demonstrates exceptional ROI from preventive maintenance programs. Studies show that for every dollar spent on preventive maintenance, organizations can expect over 545% return. Specific documented benefits include: 45% reduction in unplanned downtime, 30% reduction in overall maintenance costs, 99% on-time PM completion rates (with proper scheduling software), and significant extension of asset lifespan — in some cases doubling useful equipment life. Emergency repairs typically cost 3–5 times more than planned maintenance, so preventing even a few breakdowns per year can justify the entire PM software investment. Most organizations see full ROI within 6–12 months of implementing a structured PM program with iFactory.
Absolutely. iFactory maintains complete audit trails for every PM schedule — including when it was created, every time it was executed, who performed it, which tasks were completed, what parts were used, time-stamped photos, and digital signatures. This documentation is essential for regulatory compliance across industries. OSHA requires documented equipment maintenance records, the FDA mandates maintenance documentation for pharmaceutical and food manufacturing equipment, and ISO standards (9001, 14001, 55000) require demonstrated preventive maintenance programs. iFactory's compliance dashboard shows PM completion rates in real time, and you can export audit-ready reports in one click — no more scrambling before inspections.
Most organizations are up and running within 1–2 weeks. iFactory's PM module is designed for rapid deployment: Day 1–3 involves importing your asset register and existing PM schedules (we support CSV import and manual entry). Day 4–7 is spent configuring intervals, tasks, notifications, and team assignments. Day 8–14 is for training technicians on the mobile app and running parallel operations. For organizations migrating from spreadsheets or paper-based systems, the improvement is immediate — our implementation team helps you digitize existing PM schedules and set up auto-generation so you can see value from the first week. For enterprises with thousands of assets, we offer phased rollouts with dedicated support.
Join the 88% of manufacturers using preventive maintenance to protect their equipment, reduce costs, and eliminate unplanned downtime. Schedule a free 30-minute demo and see iFactory's PM automation in action.