Streamline your MRO procurement with iFactory's powerful purchasing management system. Create purchase orders, manage demand parts, track vendors, and control spending – all from one unified platform.
Recent Purchase Orders
From demand request to parts receipt, iFactory automates your entire MRO procurement lifecycle with approvals, vendor management, and cost tracking at every step.
Create demand parts with priority, quantity, and asset linkage.
Manager review with multi-level approval workflow.
Convert demands into POs with vendor, items, and costs.
Verify delivery, inspect parts, and update stock levels.
Track spend, vendor performance, and procurement KPIs.
Empower technicians to request parts directly from the field. Create detailed demand requests with title, material, quantity, priority, and link them to specific assets and work orders for complete traceability.
Create demand requests in seconds from web or mobile app.
Set Low, General, or Emergency priority for fast-tracking.
Select from inventory catalog with auto-populated specs.
Link demand parts to assets and work orders.
Create New Demand Part
Convert approved demand requests into comprehensive purchase orders. Add vendors, multiple line items, track costs accurately, and manage the full PO lifecycle from creation to parts receipt.
Title, due date, notes, shipping, and vendor details.
Equipment, Parts, Services, and custom categories.
Add line items with qty, unit cost, and auto totals.
Select vendors from database with performance history.
Built-in approval workflows ensure proper oversight of all maintenance spending. Demand requests flow through manager review, and purchase orders follow configurable approval chains before reaching vendors.
All requests reviewed before purchase, with comments.
Auto-route high-value POs to senior approvers.
Instant alerts when approvals are pending or completed.
Full history of who approved what, when, and why.
Demand Parts Status Flow
PO Status Lifecycle
Pending Approvals
Track every dollar spent on MRO procurement. Analyze costs by vendor, asset, department, or time period. Identify cost-saving opportunities and maintain full budget visibility across all purchase orders.
Line items with qty, unit cost, and auto total calculations.
Reports by vendor, asset, department, and time period.
Compare spending against allocated budgets in real-time.
Approval controls prevent unauthorized purchases.
Spend by Vendor
Verify deliveries against purchase orders, inspect received parts for quality, and automatically update stock levels. Attach quotes, invoices, packing slips, and contracts to keep all procurement documentation organized.
Verify delivery against PO line items and quantities.
Inspect received parts before accepting into inventory.
Inventory levels update automatically on receipt.
Attach quotes, invoices, packing slips, and contracts.
PO-2026-0142 • Hydraulic System Parts
Attached Documents
Track vendor reliability with on-time delivery rates, quality scores, and pricing history. Make data-driven supplier decisions, compare vendor performance, and negotiate better terms backed by real procurement data.
Track delivery performance for each vendor.
Rate vendors on quality, pricing, and responsiveness.
Track pricing trends and negotiate better terms.
Compare suppliers side-by-side on key metrics.
Vendor Performance Scorecard
Purchasing management integrates seamlessly with inventory, work orders, assets, and accounting for end-to-end procurement visibility.
Auto-update stock
Link parts to jobs
TCO tracking
Supplier management
Spend reports
Accounting sync
Whether you procure MRO parts, production materials, or contracted services – iFactory adapts to your industry's unique purchasing requirements.
JIT procurement, supplier kanban, and blanket POs.
Validated suppliers, audit trails, and GMP procurement.
FSMA-compliant sourcing, ingredient traceability.
Component sourcing, long lead-time tracking, BOM buys.
Critical spare procurement, emergency POs, outage buys.
Service contracts, HVAC parts, janitorial supplies.
Hazmat procurement, SDS management, batch materials.
Certified parts sourcing, ITAR compliance, serialized POs.
Digital workflows replace paper forms and email chains.
Better vendor negotiation backed by real procurement data.
Every purchase tracked from request through receipt.
Approval workflows prevent unapproved purchases.
Everything you need to know about iFactory's Purchase Management capabilities.
Demand Parts are internal requests for parts that need to be purchased. Technicians create demand requests to indicate what they need, with priority, quantity, and asset linkage. Purchase Orders are the official documents sent to vendors to procure the parts. In iFactory, you can link demand parts directly to purchase orders for complete traceability from request to receipt.
Yes, iFactory includes built-in approval workflows. Purchase orders follow configurable approval chains – from Open to Approved, Rejected, Closed, or Cancelled. Managers can review and approve POs before they're sent to vendors, with spend thresholds that auto-route high-value orders to senior approvers. Full audit trails track every approval decision.
Yes, iFactory's mobile app allows technicians to create demand part requests directly from the field. They can select materials from inventory, specify quantities, link to assets or work orders, set priority levels, and submit for approval – all from their smartphone or tablet. Push notifications alert managers when new requests arrive.
Yes, iFactory provides comprehensive cost tracking for all purchase orders. Each line item includes quantity and unit cost with automatic total calculations. You can track total PO value across all orders and generate reports on maintenance spending by vendor, asset, department, or time period. Budget vs actual comparisons help you stay within allocated budgets.
Yes, iFactory allows you to attach documents to purchase orders and demand requests. You can upload quotes, invoices, packing slips, contracts, and other relevant files. This keeps all procurement documentation organized and accessible in one place for easy auditing and reference.
When inventory reaches reorder points, iFactory can automatically generate demand part requests or purchase requisitions. When parts are received against a PO, stock levels update automatically. This closed-loop integration ensures your storeroom always has the right parts at the right time without manual intervention or duplicate data entry.
Yes, iFactory offers pre-built connectors for SAP, Oracle, Microsoft Dynamics, and popular accounting platforms. Purchase orders, vendor data, and cost information sync bi-directionally to eliminate duplicate data entry. SAP material groups, vendor numbers, and cost centers map directly to your ERP system for consistent financial reporting.
Most teams start creating purchase orders and demand requests within days of setup. Basic configuration including vendor import, approval workflows, and PO templates typically completes in 1–2 weeks. Full integration with ERP, accounting, and inventory systems takes 4–6 weeks. Teams become proficient within 1–2 hours of training thanks to intuitive, mobile-first interfaces.
Create purchase orders, manage demand parts, track vendors, and streamline your entire purchasing workflow. Schedule a free 30-minute demo.