Centralize, organize, and instantly access every maintenance document with AI-powered intelligence. OCR extraction, semantic search, version control, and asset-linked SOPs – find any document in seconds, not hours.
From document capture to AI-powered retrieval, iFactory transforms your scattered files into a centralized, searchable, audit-ready knowledge base.
Upload any format – PDF, DOCX, images, Excel, scanned docs.
AI OCR extracts text, metadata, and key data automatically.
Auto-tag, categorize, and link to assets and work orders.
Semantic search – ask in plain English, get instant answers.
Version control, audit trails, and regulatory-ready exports.
Advanced AI extracts key information, metadata, and insights from any document format. From scanned PDFs to technical manuals, iFactory AI understands and organizes your maintenance documentation automatically – processing documents in multiple languages.
Extract text from scanned docs, photos, and PDFs automatically.
Automatic categorization by type, asset, and department.
AI summarizes and highlights critical information instantly.
Process documents in English, Spanish, German, and 20+ languages.
Upload & Extract
AI Extracted Data
Stop browsing through folders. Ask questions in natural language and get intelligent answers sourced from all your documents. iFactory’s semantic search understands context and meaning – not just keywords – delivering relevant results from thousands of files in seconds.
Ask questions like you would ask a colleague.
AI understands meaning, not just keyword matching.
Get highlighted answers from within document content.
Search across all SOPs, manuals, and certificates at once.
AI Answer Found in 0.3s
Torque specification: 85 Nm (62.7 ft-lb) for the main bearing housing bolts. Apply in a star pattern sequence. Re-torque after 24 hours of operation.
Source: SOP-042 • Bearing Replacement Procedure • Page 14Related Documents
Never lose track of document changes. iFactory maintains a complete version history with timestamps, user attribution, and change summaries for every document. Compare versions side-by-side, restore previous versions, and maintain regulatory-grade audit trails.
Every revision tracked with timestamp and user ID.
Compare any two versions to see exactly what changed.
Roll back to any previous version instantly.
Review and approve changes before they go live.
SOP-042 • Bearing Replacement Procedure
Current: v3.2 • Last updated 12 Jan 2026Every document connects to the assets and work orders that need it. Technicians see the right manuals, SOPs, drawings, and certificates when they open an asset or work order – no searching, no guessing. Equipment manuals, spare parts lists, and safety procedures are always one tap away.
OEM manuals, spec sheets, drawings linked per asset.
Photos, videos, procedures attached to every job.
Standard operating procedures accessible by asset or task.
Warranties, calibrations, and certifications with expiry alerts.
Linked Documents • Conveyor Belt System #3
Maintain compliance with ISO, OSHA, FDA, EPA, and industry regulations through automated document control. Track expiry dates, renewal deadlines, and certification statuses. Generate audit-ready document packages with one click – no more last-minute scrambles.
ISO, OSHA, FDA, EPA compliance document tracking.
Auto-reminders for renewals 30, 60, 90 days before expiry.
Generate complete audit document packages instantly.
Immutable audit trails meet regulatory requirements.
Compliance by Framework
Upcoming Renewals
Technicians access manuals, SOPs, and spec sheets on their mobile device right at the equipment. Pin critical documents for offline access in areas without connectivity. Capture photos, annotate documents, and upload directly from the field – auto-syncs when back online.
Full document rendering on phone and tablet screens.
Pin critical docs for access in zero-connectivity areas.
Capture and attach photos directly from the field.
Scan asset QR to instantly view linked documents.
Pinned for Offline • 6 Documents
Document management integrates seamlessly with all maintenance modules so the right documents are always available in the right context.
Manuals & drawings
Photos & SOPs
Checklists & procedures
Permits & certificates
Reports & findings
Training records
Whether you manage OEM manuals, FDA validation docs, ISO procedures, or safety permits – iFactory adapts to your industry's document requirements.
IATF 16949 docs, control plans, PPAP packages, FMEA records.
FDA 21 CFR Part 11, validation protocols, batch records, SOPs.
HACCP plans, sanitation SOPs, FSMA records, allergen logs.
P&ID drawings, outage plans, NERC compliance, LOTO procedures.
SDS sheets, PSM documentation, MOC records, EPA permits.
Lease documents, fire certificates, ADA compliance, vendor SOWs.
BOM specs, test reports, RoHS declarations, ESD procedures.
AS9100 docs, airworthiness directives, ITAR-controlled records.
Semantic AI search finds any document in seconds, not hours.
AI auto-tagging and OCR eliminate manual filing and data entry.
Version control and audit trails meet ISO and FDA requirements.
Centralized repository with backups ensures nothing gets lost.
Everything you need to know about iFactory's Smart Document Management capabilities.
iFactory supports virtually all document formats including PDF, DOCX, XLSX, PPTX, JPG, PNG, TIFF, DWG, and DXF. The AI OCR engine can extract text from scanned documents, photographs, and even handwritten notes. Video files (MP4, MOV) can also be attached to assets and work orders for visual reference.
Unlike traditional keyword search, semantic search understands the meaning and context of your query. When you ask “how to replace the bearing on conveyor #3,” it finds relevant SOPs, OEM manuals, and past work order notes even if they don’t contain those exact words. The AI learns from your document library to deliver increasingly accurate results over time.
Every time a document is updated, iFactory creates a new version while preserving the previous one. Each version records the editor’s name, timestamp, and change summary. You can compare any two versions side-by-side, restore previous versions with one click, and set up approval workflows so changes require manager sign-off before going live.
Yes, technicians can pin critical documents for offline access on their mobile devices. This is essential for areas with poor connectivity such as basements, underground facilities, or remote field sites. All offline changes and new uploads sync automatically when the device reconnects to the network.
Every document can be linked to one or more assets, work orders, or locations. When a technician opens an asset profile, they instantly see all linked manuals, SOPs, drawings, certificates, and past work order photos. Documents can also be accessed by scanning the asset’s QR code, pulling up all related files in one tap.
Yes, iFactory’s document management is designed to meet ISO 9001, ISO 14001, ISO 45001, OSHA, FDA 21 CFR Part 11, and other regulatory standards. Features include tamper-proof audit trails, electronic signatures, controlled document distribution, version-locked records, and one-click audit package generation to satisfy any inspector or auditor.
Yes, iFactory supports bulk document import from file servers, SharePoint, Google Drive, and local drives. The AI auto-tags and categorizes imported documents based on their content, dramatically reducing manual setup time. A typical migration of 5,000+ documents completes in 1–2 weeks with the AI processing engine handling categorization automatically.
Teams can start uploading and searching documents on day one. Basic setup with folder structure, access permissions, and asset linking completes in 1–2 weeks. Full implementation with bulk migration, OCR processing, compliance workflows, and version control policies takes 3–5 weeks. Users become proficient within 1–2 hours of training thanks to the intuitive interface.
Find any document in seconds with AI-powered search. Never lose a manual, SOP, or certificate again. Schedule a free 30-minute demo.