Manage your organization's team members and their permissions. Add unlimited members, assign roles, set granular access controls, track biometrics & monitor productivity—all from one powerful platform. iFactory's Team Management module streamlines workforce operations — increasing productivity by 35% and enabling 50% faster onboarding.
From onboarding to productivity tracking, iFactory's Team Management module covers the complete workforce lifecycle. Add members, assign permissions, track skills, and monitor performance — all in real-time.
Add unlimited team members with full name, email, mobile, and profile photo. Send email invites for instant onboarding.
Assign Admin, Manager, Technician, or custom roles. Set module-level access for Maintenance, Assets, Inventory, and Reports.
Tag members with skills and expertise areas. Track MTTR (Mean Time To Repair) and match the right technician to every job.
Integrate with biometric devices for automated time tracking. Monitor check-ins, hours worked, and productivity scores in real-time.
Create new team members with granular access permissions. Define roles, enable notifications, assign approver capabilities, and configure module-level access for complete control. Add unlimited members without per-user fees — scale your team as needed.
Essential contact information for each member.
Admin, Manager, Technician, or custom roles.
Allow members to receive system notifications.
Grant approval permissions for work orders.
Create a new team member with granular access permissions
Basic Information
Permissions
Available Roles
Configure access permissions for each system module. Enable granular access controls to set individual sub-module permissions, ensuring team members only see what they need. Give your team exactly the access they need — no more, no less.
Manage organizational structure and settings.
Manage WO, Request maintenance, PM Schedule.
Manage details of assets, materials, stocks.
Enable individual sub-module permissions.
Track team member skills, expertise areas, and average MTTR (Mean Time To Repair). Match the right technicians to the right tasks based on their competencies. Filter available technicians by required skills when assigning work orders for faster, more accurate repairs.
Tag members with technical competencies.
Define specialized knowledge domains.
Track Mean Time To Repair in hours.
Match skills to work order requirements.
Skills
Expertise Areas
Average MTTR (Hours)
Real-time biometric tracking and workforce analytics integration. Monitor check-ins, track hours worked, measure productivity, and connect with biometric devices for automated time tracking. Eliminate time theft and ensure accurate payroll with automated time capture.
Complete overview of registered members.
Real-time count of checked-in members.
Cumulative work hours across all members.
Team performance metrics and scores.
Team Status
Industry-specific workforce management, skill tracking, and compliance reporting — pre-configured for manufacturing, facilities, healthcare, and more.
Multi-shift teams, machine-specific skills, union compliance
Multi-site teams, vendor coordination, mobile workforce
Biomedical certifications, HIPAA compliance, 24/7 coverage
Campus-wide teams, seasonal scheduling, background checks
Guest-facing response times, property-specific assignments
Safety certifications, remote crews, contractor management
Mobile technicians, DOT compliance, GPS tracking
Critical infrastructure, certification tracking, 24/7 on-call
"The granular permissions system lets us give technicians exactly the access they need. Security and efficiency in one. Our response times dropped significantly."
"Biometric integration has eliminated time theft. We know exactly who's working and for how long. Payroll is now 100% accurate."
"Skill tracking helps us assign the right technician to every job. MTTR has improved significantly. Unlimited team members means we can scale without per-user costs."
iFactory offers unlimited team members on all plans. You can add as many technicians, supervisors, managers, and admins as your organization needs without additional per-user fees. Scale your team without worrying about licensing costs.
Granular access control allows you to configure individual permissions for each system module (Organization, Team, Maintenance, Inspection, Shutdown, Purchasing, Asset, Inventory, EHS, Document, Subscription). You can set No Access, View, Edit, or Full Access for each module, ensuring team members only see what they need.
iFactory's biometric dashboard integrates with biometric time tracking systems to automatically record check-ins, check-outs, and work hours. The dashboard shows real-time metrics including currently active members, total hours worked, productivity scores, and system uptime. Contact our integration team to connect your biometric devices.
The Approver role grants team members permission to approve work orders, purchase requests, and other items requiring authorization. When you enable Approver Role for a member, they can review and approve submissions from other team members. This is separate from the Admin role and can be assigned to any member who needs approval authority.
Skills and expertise area tracking helps you match the right technicians to the right jobs. When creating work orders, you can filter available technicians by required skills. MTTR (Mean Time To Repair) tracking monitors each technician's average repair time, helping identify training needs and optimize work assignments for faster resolution.
Yes, iFactory tracks multiple member statuses: Active (currently enabled accounts), Invited (pending invitations awaiting acceptance), Suspended (temporarily disabled accounts), and Blocked (permanently blocked from access). You can also see Approver badges for members with approval permissions and Member Since dates for membership history.
You can configure permissions for all major CMMS modules: Organization, Team, Maintenance, Inspection, Shutdown, Purchasing, Asset, Inventory, EHS, Document, Subscription, and Reports.
Yes, iFactory offers native iOS and Android apps for all team members. Technicians can view assigned work orders, update status, add notes and photos, log time, and scan barcodes. The apps work offline with automatic sync when connectivity is restored.
Add unlimited team members, assign granular permissions, track biometrics, and monitor productivity. Complete workforce management for maintenance operations — from onboarding to performance tracking.